How to add contacts in microsoft outlook

The process of building a contact list will vary among different businesses, depending on their situation. Some companies will be starting from scratch, creating an entirely new collection of contacts, while others will already have some contacts in place. Regardless, keeping an organized list of contacts is the best way to keep track of all the people you communicate with. There are a few different ways to add contacts to your Outlook list. You can manually create a contact with all the necessary details.

You can avoid manually adding contacts by syncing a pre-existing list from another webmail provider. Or you can use the Outlook Suggested Contacts tab to select familiar contacts to add. As a side note: Export settings will vary among different webmail providers.

For instance, with Gmail , you can select the contacts you wish to export, export a specific group, or export all contacts. However, with Yahoo , your only choice is to export all your entire contact list. Making sure you weed out old contacts, verify that information is correct and up-to-date, and manage contact access will ensure that your entire staff experiences the streamlining power that Outlook offers.

Regardless keeping your contact list groomed is a great habit to keep. This might seem like a strange feature, but viewing two contacts at the same time can be extremely helpful in organizing your inbox. Perhaps you have duplicate entries for a certain contact and you want to compare info to see which is most recent.

Or, maybe you communicate with multiple people in the same office and want to make sure addresses and phone numbers match. To keep businesses even more organized and productive, the Outlook Address Book helps to centralize company contacts in one place for easy access.

Using the Outlook Address Book allows you to access your contacts instantly from within an email message by selecting the To, Cc, or Bcc buttons.

As you can see, while business contacts are a straightforward concept, Outlook offers a variety of dynamic ways to create, maintain and optimize your digital address books.

Make sure your company is making the most out of the technology you deploy. If a contact is in your organization, that probably includes their title, department, phone number, and office.

If you haven't added the contact before, create a new contact. Otherwise, open an existing contact. Click the down arrow next to E-mail , any of the Phone number fields, or the Business address, and then select one of the other options from the drop-down box.

For example, to add a second email, select E-mail 2. If you have a picture of the person saved on your computer or in some other location , you can use it in their contact information. Import contacts from a. See Import contacts to Outlook for Windows to learn more. Get contacts from Excel You can use the Import and Export Wizard to bring in contact information saved in an Excel file, such as.

You're in control of what information is added to a contact card. You can update and delete information as you choose. To change how names are presented in the contact card. To update information on an existing Contact card. On the Home tab, in the Find group, choose Address Book. In the Address Book: Contacts dialog box, in the Address Book list, choose the address book where information for the contact is stored.

Select the contact you want to change, right-click, and on the contact card, modify or update information as desired. On the Contact Card , under Phone numbers , choose Business. Choose the actual box.

To forward a Contact card to a colleague or business associate. Note: The Contact card will be forwarded as an attachment in an email message.

Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. On the File menu, point to New , and then click Contact. To specify how you want the contact's name to appear in the To line of a message, type a name in the Display As box.

To enter multiple entries for a field, such as more than one phone number or e-mail address, click the down arrow next to the field. If you have more than one mailing address for a contact, select the This is the mailing address check box to establish which address is to be used during a mail merge. Tip: You can quickly create another contact with the same company information. You can create a new contact from an existing contact by using the existing contact as a template, and then changing any of the information, as necessary.

In Contacts, in Business Cards view, click the contact that you want to use as a template. In the Duplicate Contact Detected box, select the Add new contact option. When you save a contact or an Electronic Business Card with the same name or e-mail name as one that already exists in your Contacts folder, Microsoft Outlook displays a dialog box with options to either add the duplicate contact as a new contact or update the existing contact with the new information from the duplicate contact.

Add contacts to Outlook — Web The Outlook web app is basic but you can add contacts to it and they will save and sync to your Outlook account. Visit Outlook web in your browser. Click the People icon in the side bar. Click the New Contact button at the top left. Enter a name, email, phone number, photo, etc. Click Create to save the contact. Open Outlook on your desktop. Click the people button at the bottom.

Enter information for the contact. Click Create.